Privacy Policy

Introduction

Welcome to Trish Morgan Counselling’s privacy notice. We respect your privacy and are committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you. 

1. Important information and who we are

Purpose of this privacy notice: This privacy notice aims to give you information on how Trish Morgan, trading as Trish Morgan Counselling, (collectively referred to as "we", "us" or "our" in this privacy notice), collects and processes your personal data through your use of this website, including any data you may provide through this website This website is not intended for children and we do not knowingly collect data relating to children.

Controller: Trish Morgan Counselling is the controller and responsible for your personal data. Information Commissioner’s Office (ICO) registration number is: ZA273466.

2. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

• Identity Data includes your first name, last name, title, date of birth, gender and personal pronoun preferences.
• Contact Data includes your residential address,  email address and telephone number(s).
• Financial Data includes payment details.
• Transaction Data includes payments received from you for Counselling session
• Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. 
• Usage Data includes information about how you use our website, products and services. 

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. If, however, we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

Special Categories of Personal Data:

• We collect your Counselling & Medical History  including your previous experience of counselling, medical conditions relevant to counselling, prescribed medication, difficulties you’re experiencing and your doctor’s details.
• We do not collect any other Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. You may choose to disclose such information in Counselling sessions; however, it will not be recorded. 
• We do keep  brief notes of our sessions together to support our work together. These do not contain any personal identifiable information and kept separately from your personal data.  

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time. 

3. How is your personal data collected?

We use different methods to collect data from and about you including through:

• Direct interactions. You may give us your Personal Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide in our initial sessions.
• Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, and other similar technologies. Please see our Cookie Policy for further details.
• Third parties or publicly available sources.  We may receive personal data about you from third parties such as: Technical Data – Analytics Providers and Search Information Providers; Contact, Financial and Transaction Data from providers of technical, payment and delivery services 

4. Contact, Financial and Transaction Data from providers of technical, payment and delivery services  How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the contract, we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests  and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal or regulatory obligation.
• Generally, we do not rely on consent as a legal basis for processing your personal data. We do not send marketing communications, however if this changes,  we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use your personal data

We have set out below a description of all the ways we plan to use your personal data:

• To Register you as a new customer
• To manage our relationship with you which will include: Notifying you about changes to our terms or privacy policy, and asking you to leave a review or take a survey
• To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) To use data analytics to improve our website, products/services, marketing,  customer relationships and experience.
• To use data analytics to improve our website, products/services, marketing, customer relationships and experiences.

Marketing 

We will not use your data for marketing purposes.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. For more information on how you can disable cookies please visit www.allaboutcookies.org/manage-cookies.

If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Policy. 

Change of purpose 

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Disclosures of your personal data

We may share your personal data with the parties set out below for the purposes set out in paragraph 4 above:

•  External third parties such as : Service providers, acting as processors, who provide IT and system administration services;  HM Revenue & Customs, regulators and other authorities, acting as processors or joint controllers, based in the United Kingdom who require the processing of activities in certain circumstances.
• Third-party links: This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

5. Data security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

6. Data retention

How long will you use my personal data for?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

When we have finished work together, all emails and texts will be erased after sixty days. This means if you text us after we have worked together, we will not recognise who the text is from. We are required to keep notes for a period of up to 7 years to abide by insurers’ requirements and the British Association of Counselling and Psychotherapy Ethical Framework.

7. Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, such as a right to access your personal data or to ask for a correction of your personal data by way of example. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). We may, however, charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances. 

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the General Data Protection Regulation.

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below. 

Contact details

Our full details are:

• Full name of legal entity:  Trish Morgan Counselling
• Name data privacy manager: Trish Morgan
• Email address: trishmorgancounselling@gmail.com
• Postal address:  Unit 81070, PO Box 6945,London, WA1 6US
• Telephone number: 07751 051 744

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues. We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance. 

This version was last updated on 27 October 2021.